A clean, categorised list of popular AI apps for the beginners

Artificial intelligence (AI) is technology that enables computers and machines to simulate human learning, comprehension, problem solving, decision making, creativity and autonomy. Applications and devices equipped with AI can see and identify objects. They can understand and respond to human language. They can learn from new information and experience. They can make detailed recommendations to users and experts. They can act independently, replacing the need for human intelligence or intervention (a classic example being a self-driving car).

You are already using AI every day:

• ·         📱 Mobile Face Lock – AI recognises your face
• ·         🎤 Google Assistant / Siri / Alexa – AI understands your voice
• ·         🛒 Online shopping suggestions – AI recommends products
• ·         🚗 Google Maps – AI suggests fastest routes
• ·         📸 Photo filters & camera auto-focus – AI improves images
• ·         📚 ChatGPT – AI answers questions and helps with writing

✅ How Does AI Work? (In Simple Terms)

AI works in 3 basic steps:

1️⃣ Data Collection – AI learns from large amounts of data

2️⃣ Learning Pattern – AI finds patterns in the data

3️⃣ Decision Making – AI gives answers or takes action

Example:

• ·         You show AI 1,000 photos of cats
• ·         It learns the pattern
• ·         Next time, it can recognize a cat automatically

2️⃣ General AI (Strong AI) – Future AI

·         This AI can think like a human.

·         ❌ Not yet developed fully

👉 Scientists are still researching it

3️⃣ Super AI – Theoretical (Future Concept)

·         This AI will be more intelligent than humans.

·         ❌ Only a future idea, not real yet

✅ Advantages of AI (In Short)

✅ Saves time

✅ Reduces mistakes

✅ Works 24×7

✅ Helps students learn better

✅ Makes government work faster

✅ Assists doctors and farmers

❌ Disadvantages of AI (In Short)

❌ Job loss risk

❌ Data privacy danger

❌ Over-dependence on machines

❌ Fake videos & fake news

❌ No human emotions or ethics

✅ AI vs Human – Short Comparison

Human	AI
Has emotions	No emotions
Can think creatively	Limited creativity
Needs rest	Works 24×7
Makes mistakes	High accuracy
Has morality	No morality

✅ Future of AI

AI will:

✅ Create new jobs

✅ Improve education & healthcare

✅ Make government systems smarter

✅ Help rural development

✅ Boost digital India mission

But it must be used with:

⚠️ Laws

⚠️ Ethics

⚠️ Human control

✅ One-Line Definition (Exam Ready)

“Artificial Intelligence is a technology that enables machines to think, learn, and make decisions like human beings.”

✅ 5-Line Short Note (For School / Competitive Exams)

Artificial Intelligence, or AI, is a technology that allows machines to think and learn like humans. It helps computers solve problems, understand language, and make decisions. AI is used in mobiles, schools, hospitals, banks, and government offices. It saves time and increases accuracy. However, it must be used responsibly.

Here’s a clean, categorised list of popular AI apps (2025) for different uses—mobile + web-based:

✅ 1. General AI Assistants (Chatbots)

• ChatGPT (OpenAI)
• Google Gemini
• Claude AI (Anthropic)
• Microsoft Copilot
• Perplexity AI
• Pi AI

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✅ 2. Image & Art Generation

• Midjourney
• DALL·E
• Leonardo AI
• Adobe Firefly
• Dream by Wombo
• NightCafe
• Runway ML

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✅ 3. Video Creation & Editing

• ·         Pika AI
• ·         Runway
• ·         Synthesia
• ·         HeyGen
• ·         InVideo AI
• ·         Descript

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✅ 4. Writing, Research & Productivity

• ·         Grammarly AI
• ·         Jasper AI
• ·         Notion AI
• ·         Wordtune
• ·         QuillBot
• ·         Copy.ai

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✅ 5. Voice, Music & Audio

• ·         ElevenLabs (AI Voice)
• ·         Murf AI
• ·         Soundraw
• ·         AIVA
• ·         Boomy

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✅ 6. Coding & Developer Tools

• ·         GitHub Copilot
• ·         Amazon CodeWhisperer
• ·         Replit AI
• ·         Cursor AI
• ·         Tabnine

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✅ 7. Study & Education

• ·         Socratic by Google
• ·         Khanmigo
• ·         Photomath
• ·         Tutor AI
• ·         Explain Like I’m Five (ELI5 AI apps)

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✅ 8. AI for Business & Data

• ·         Tableau GPT
• ·         Zoho Zia
• ·         Peltarion
• ·         DataRobot
• ·         H2O.ai

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✅ 9. AI for Design

• ·         Canva AI
• ·         Looka AI
• ·         Figma AI
• ·         Uizard

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✅ 10. Indian AI Apps

• ·         Krutrim AI (Ola)
• ·         Haptik
• ·         Rephrase AI
• ·         CoRover (BharatGPT)

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Below are some of the best free AI apps/tools (as of 2025) — grouped by what you need (student use, research, government-work friendly, mobile-only, etc.). Which ones are “best” depends on what you want to do. I’ve drawn mostly from tools that have free tiers or free versions.

🎓 Best Free AI Apps for Students

• ChatGPT — widely used for brainstorming, explaining concepts, essay drafting, homework help, idea generation. Tech Wise Tools+1
• Google Gemini (formerly Bard / Google’s AI) — good for research, up-to-date information, multi-language support. dizisolution.in+1
• Grammarly (free tier) — helps with grammar and spelling correction, clarity, and basic proofreading. Tech Wise Tools+1
• QuillBot (free version) — useful for paraphrasing, summarising, rewriting text (e.g. essays, assignments). Tech Wise Tools+1
• Notion / Notion AI (free plan) — good for organising notes, tasks, projects, study plans; helpful for project-based courses or group assignments. DigitalWork21+1
• Otter.ai (free-tier) — if you record lectures or group discussions, it can transcribe audio into text (helpful for notes). ReviewAIHub+1
• Perplexity AI — for research, quick fact-checking, summarising content, getting sources and references. DigitalWork21+1

👉 These tools combined can help you with most student tasks: writing, summarising, studying, note-taking, and research — without paying.

🧑‍🔬 AI Apps / Tools Useful for Thesis & Research

If you’re working on research papers, theses, or advanced coursework, these help with sourcing, summarising, organising — not just basic assignments:

• Google Gemini — good for up-to-date info, research help, background reading. dizisolution.in+1
• NotebookLM — an AI-powered research/note-analysis assistant: upload PDFs or documents, get summaries, ask questions about content, generate study guides. Wikipedia+1
• Perplexity AI — for fast answers + citations + summarising complex content. Good for literature reviews or quick overviews of topics. DigitalWork21+1
• QuillBot — useful for paraphrasing text, summarising papers, and rewriting passages. Tech Wise Tools+1
• Notion (or Notion AI free plan) — for organising research notes, references, draft outlines, and structuring thesis chapters. Skill Mind India+1

These help reduce manual load when you have to read many papers, organise references, draft sections — good for undergrad or postgraduate thesis work.

🏛️ AI Apps / Tools That Can Be Useful for Government / Official Work / Institutional Use

While “government work” varies a lot depending on the country and what tasks you have — documentation, data analysis, reports, translation, record-keeping, research — these free (or freemium) AI tools may help:

• Google Gemini (via Google AI Studio) — it offers free tools for translation, natural-language processing, text generation, speech-to-text, and other tasks (within free limits) that could be useful for document drafting, translation, transcription, and report summarisation. Google Cloud
• NotebookLM — for managing documents, summarising lengthy reports, and extracting key points from large documents. Wikipedia+1
• Grammarly (free) — to ensure clarity and correctness when drafting official letters, memos, and reports. INSIDEA+1
• QuillBot (free) — for paraphrasing, summarising, and rewording official documents or proposals. ReviewAIHub+1
• Perplexity AI — for looking up up-to-date info, summarising background material, getting quick data or context for policy-related reports or research. DigitalWork21+1

These tools are generally generic and widely applicable — you could integrate them into many types of institutional or governmental workflow (drafting, summarising, research, translation, documentation).

📱 AI Apps That Work on Mobile (Android / iPhone)

If you prefer working from phone (since you are in Manipur and mobile might be more accessible), these AI apps/tools have mobile support or are mobile-friendly:

• ChatGPT — available on mobile platforms.
• Google Gemini — works via browser or in Google’s ecosystem (mobile-friendly). dizisolution.in+1
• Notion — has Android and iOS apps, useful for notes & organisation on the go. DigitalWork21+1
• Otter.ai — mobile app, handy for recording lectures/meetings and converting to text on the go. ReviewAIHub+1
• QuillBot — usable via browser/mobile for paraphrasing/summarising on the go.
• Perplexity AI — accessible via browser/mobile, good for quick research/info lookup.

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So, if you mostly use a smartphone, these tools still work well — helpful in areas with limited or intermittent PC access.

Complete “Starter Pack” of FREE AI Tools for Indian Students, Researchers & Government Work (2025)

🧠 1. Core AI Tools (Must-Have for Everyone)

These alone can handle 80–90% of your daily work.

✅ 1. ChatGPT (Free)

Use for:

• ·         Study help
• ·         Essay & assignment writing
• ·         Government letters & reports
• ·         Translation (English ↔ Hindi ↔ local languages)
• ·         Interview prep, notes, speeches

📱 Android + iPhone + Web

💯 Best all-round AI

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✅ 2. Google Gemini (Free)

Use for:

• ·         Latest information
• ·         Research & fact checking
• ·         Google Docs, Gmail & Drive integration
• ·         Multilingual answers

📱 Android + Web

💯 Best for current affairs + research

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✅ 3. Perplexity AI (Free)

Use for:

• ·         Thesis research
• ·         Literature review
• ·         Answer with sources
• ·         Fast summaries

📱 Mobile + Web

💯 Best for academic research

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✍️ 2. Writing, Thesis & Research Tools

✅ 4. QuillBot (Free)

Use for:

• ·         Paraphrasing thesis
• ·         Summarizing chapters
• ·         Rewriting official drafts

📱 Mobile browser supported

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✅ 5. Grammarly (Free)

Use for:

• ·         Grammar checking
• ·         Government letters
• ·         Reports & emails

📱 Android + iPhone + Web

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✅ 6. NotebookLM (Free – Google)

Use for:

• ·         Upload PDFs
• ·         Ask questions from books
• ·         Thesis analysis
• ·         Exam revision

💯 Extremely powerful for PhD / MPhil / MA / Law students

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✅ 7. Notion (Free)

Use for:

• ·         Organizing thesis
• ·         Notes
• ·         To-do lists
• ·         Project planning

📱 Works smoothly on mobile

🏛️ 3. AI Tools Suitable For Government & Office Work

These are safe, neutral, and practical:

✅ ChatGPT – drafts, RTI notes, reports

✅ Gemini – official research & letters

✅ Grammarly – error-free documentation

✅ Notion – file & data organization

✅ QuillBot – rewriting judgments, letters

✅ Otter.ai – meeting transcription

⚠️ Avoid using AI for final legal judgments or confidential decisions — only use for drafting & support work.

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🎓 4. Student-Only Free AI Tools

✅ 8. Photomath

Use for:

• Maths problems
• Step-by-step solutions
  📱 Android + iPhone

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✅ 9. Khanmigo / Khan Academy AI

Use for:

• ·         School education
• ·         NEET, NDA, CUET
• ·         Free tutoring

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✅ 10. Socratic by Google

Use for:

• ·         Instant homework help
• ·         Science, maths, history

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🎤 5. VOICE, MEETINGS & TRANSLATION

✅ 11. Otter.ai (Free)

Use for:

• ·         Lecture recording
• ·         Meeting transcription
• ·         Interview notes

📱 Android + iPhone

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✅ 12. Google Translate AI

Use for:

• English ↔ Hindi ↔ Manipuri ↔ Tribal languages
  📱 Offline mode supported

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🎨 6. DESIGN, POSTER & PRESENTATION

✅ 13. Canva AI (Free)

Use for:

• ·         Posters
• ·         PPT for seminars
• ·         Certificates
• ·         Government awareness posters

📱 Android + iPhone

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✅ 14. Leonardo AI (Free image generation)

Use for:

• ·         Book covers
• ·         Academic illustrations
• ·         Posters

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💰 7. BUSINESS, DATA & ANALYSIS (Free Versions)

✅ 15. Zoho Zia (Indian AI)

Use for:

• ·         Office automation
• ·         Data analysis
• ·         Reports

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✅ Best Combination For You (Recommended Setup)

If you install only 6 AI apps, choose these:

1️⃣ ChatGPT

2️⃣ Google Gemini

3️⃣ Perplexity AI

4️⃣ QuillBot

5️⃣ Grammarly

6️⃣ Notion

This setup covers:

✅ Student work

✅ Thesis & PhD research

✅ Government documentation

✅ Office files

✅ Mobile-friendly use

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📱 Best Free AI Apps For Mobile Only (Android / iPhone)

✅ ChatGPT

✅ Gemini

✅ Canva

✅ Photomath

✅ Grammarly

✅ Socratic

✅ Otter.ai

✅ Google Translate

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🔐 Important Rule For Students & Govt Staff

✅ Use AI for drafting, research, summarising, and proofreading

❌ Do NOT submit raw AI answers without editing

❌ Do NOT upload confidential government files

 

Below are three complete, ready-to-use training manuals/guides tailored for India (government offices, teachers, NGOs & social workers). These are written in simple, practical language and can be directly used for workshops, training, or orientation programmes.

📘 3️⃣ Government-Office Ai Training Manual

“Responsible Use of AI in Government Offices (2025 Edition)”

🎯 Objective of This Manual

To help government officers and staff:

✅ Draft better documents

✅ Save time in reporting

✅ Improve communication

✅ Use AI ethically and safely

🛠️ Core AI Tools for Government Offices (Free)

Purpose	AI Tool
Drafting letters, notes	ChatGPT
Policy research	Google Gemini
Grammar checking	Grammarly
File organization	Notion
Rewriting official drafts	QuillBot
Meeting transcription	Otter.ai
Translation	Google Translate

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✅ Daily Office Work Using AI

1. Office Letters & File Notes

Use ChatGPT + Grammarly

• Draft:

o    Show-cause notices

o    Office orders

o    Administrative memos

• Then verify in Grammarly

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2. Reports & Project Documents

Use ChatGPT + Gemini

• Draft:

o    Progress reports

o    Monthly review reports

o    Inspection observations

• Verify data using Gemini

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3. Policy Research & Background Notes

Use Gemini + Perplexity

·         Acts & Rules

·         Government schemes

·         Comparative state policies

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4. Meeting Minutes & Transcripts

Use Otter.ai

·         Record meeting

·         Convert to text

·         Edit & finalize manually

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5. File & Record Management

Use Notion

·         Digital registers

·         Scheme beneficiary tracking

·         Office work planning

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🔐 AI ETHICS & SECURITY RULES (VERY IMPORTANT)

✅ AI can be used for drafting only

❌ Never upload:

·         Classified files

·         Personal beneficiary data

·         FIRs, charge sheets, intelligence inputs

 

✅ Final decisions must be:

·         Human verified

·         Officially approved

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✅ Outcome of Training

After this training, officers should be able to:

✅ Draft files faster

✅ Reduce clerical burden

✅ Improve English communication

✅ Use AI without violating government rules

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📘 4️⃣ AI Apps For Teachers – Teaching + Exam + School Admin

“Smart Teaching with Free AI Tools (2025)”

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🎯 Benefits of AI for Teachers

✅ Saves time

✅ Improves lesson quality

✅ Better student engagement

✅ Faster exam preparation

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🛠️ Best Free AI Tools for Teachers

Task	AI Tool
Lesson planning	ChatGPT
Current affairs	Gemini
PPT & posters	Canva
Worksheets	ChatGPT
Grammar checking	Grammarly
Student doubt solving	Socratic
Online tutoring	Khan Academy AI

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✅ Classroom Uses of AI

1. Lesson Plan Preparation

Use ChatGPT

·         Daily lesson plans

·         Activity-based learning

·         Case studies

·         Teaching notes

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2. Question Paper & Test Creation

Use ChatGPT

·         MCQs

·         Descriptive questions

·         Answer keys

·         Practice worksheets

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3. PPT, Charts & Diagrams

Use Canva AI

·         School presentations

·         Seminar slides

·         Charts & infographics

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4. Student Homework Support

Use Socratic + Khan Academy

·         Maths

·         Science

·         History

·         English

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5. School Administration

Use Notion

·         Attendance

·         Staff records

·         School projects

·         Student profiles

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⚠️ Rules for Teachers

✅ AI is a support teacher, not a replacement

❌ Students must NOT submit AI-generated homework directly

✅ Teacher must verify all AI content

✅ Promote ethical usage

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✅ Outcome for Teachers

✅ Better teaching quality

✅ Reduced workload

✅ Modern digital teaching methods

✅ Improved learning outcomes

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📘 5️⃣ AI for NGOs & Social Workers

“AI for Community Development & Humanitarian Work”

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🎯 Purpose of AI in NGOs

✅ Faster documentation

✅ Better beneficiary tracking

✅ Strong proposal writing

✅ Social awareness creation

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🛠️ Best AI Tools for NGOs (Free)

NGO Work	AI Tool
Project proposals	ChatGPT
Donor reports	ChatGPT
Posters & campaigns	Canva
Survey summaries	ChatGPT
Field interviews	Otter.ai
Data organization	Notion
Translation	Google Translate

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✅ NGO & Social Work Applications

1. Project Proposal Writing

Use ChatGPT

·         Background

·         Objectives

·         Budget explanation

·         Impact analysis

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2. Donor & Government Reporting

Use ChatGPT + Grammarly

·         Utilization certificates

·         Progress reports

·         CSR documentation

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3. Awareness Campaigns

Use Canva AI

·         Health posters

·         Education awareness

·         Women empowerment campaigns

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4. Field Surveys & Interviews

Use Otter.ai

·         Record interviews

·         Convert voice to text

·         Prepare reports easily

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5. Beneficiary Data & Case Tracking

Use Notion

·         Family profiles

·         Child education support

·         Relief operation records

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🔐 NGO Data Protection Rule

✅ Always anonymize beneficiary data

❌ Do NOT upload Aadhaar, medical data, abuse case files

✅ Take written consent before recording interviews

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✅ Outcome for NGOs

✅ Professional documentation

✅ Faster project execution

✅ Better donor confidence

✅ Strong social impact